How To Create A Unique List From A Large Data Range Based On A Single Criteria In Excel

In this tutorial we’ll take a look at how to use an array formula utilizing INDEX, IF, SMALL and ROW functions to extract unique values from a large list into a table based on a specific criteria.

You can download the file here and follow along. If you get a preview, look for the download arrow in the upper right hand corner.

Here I have list of 4 names in column E along with their associated scored in column F:

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In I1 I have a Data Validation drop down list with the 4 names. When I select a name, only that name with the associated scores appear in H3:I9:

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Notice also that when there are only two scores, as with Tom, only those two lines of data appear:

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The formulas for columns H & I are, respectively:

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Note that these are array formulas so they need to be entered with Ctrl + Shift + Enter. The only difference between the two formulas is which column they are pulling the data from, as highlighted.

This is quite a unique process, so take just some time and watch the seven minute video to best understand how the process works.

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